Social hour begins at 6pm, Trivia begins at 7pm
Community Arts Center Contact: Donna Stevens, (513) 593-2196 (cell)
Our “hosts” at the Community Arts Center that evening will be (?). They will help us find what we need and will be a good source of information during set-up.
We can begin setting up at 3pm.
ATTENDEES
There are fifteen tables available.
Table 1
1. Wendy Duvall
2. Tom Duvall
3. Zan MacQuade
4. Jonathan MacQuade
5. Heather Brown
6. Chris Glass
7. Paul Elfers
8. Amy Elfers
Table 2
1. Jen Rode
2. Joe Rode
3. Rhett
4. Amanda
5. David Perez
6. Gabriela Perez
7. Crystal White
8.
Table 3
1. Karen Staley
2. Fred Staley
3. Andy Pfirman
4. Ashley Pfirman
5. Gail Phelps
6. Bill Phelps
7. Linda Martin
8. Jim Sandlin
Table 4
1. Nancy Hawthorne
2. Claire Kubiak
3. Robin Cope
4. Kathy Jones
5. Brad Johnson
6. Friend
7. Betsy Carter
8. Brent Carter
Table 5
1. Oana Kenworthy
2. Scott Kenworthy
3. Elise McWilliams
4. Jim McWilliams
5.
6.
7.
8.
Table 6
1. Tamar Lask
2. Peter Lask
3. Jill Levanderis
4. Heather Monson
5. Molly Farler
6. Liz Garst
7. Steve Garst
8.
Table 7
1. Elizabeth Taylor
2. Chris Taylor
3. Molly Emmert
4. Donna Danoff
5. Brian Danoff
6. Fab Bohon
7. Christy Lippman
8. Steve Lippman
Table 8
2. Liz Woedl
3. Janet Kretschmer
4. Heidi Schran
5. Carla Amburgey
6. Ken Amburgey
7. Kris Jacobson
8. Amanda Winery
Table 9
1. Nancy Averett
2. Jim Coyle
3. Peter Jamieson
4. Lexi Marsh
5. Mary Ben Bonham
6. Dan Bonham
7. Sean Krause
8. Helen Armstrong
9. Glenn Platt
Table 10
1. Shari Wade
2. Chris Wolfe
3. Carole Katz
4. Jonathan Levy
5. Kathy Nickel
6. Kathy Nickel boyfriend
7. Heidi McKee
8. Jim Porter
1. Lisa Kettler
2. Kirk
3. Kerry Hegarty
4. Keith Fennen
5. Glenn Platt
6. Lori Bridgers
7. Richard Edelmann
SPONSORS
Patterson’s Cafe ($500, beer and wine)
Paesano’s ($500)
Commercial Fitness Solutions ($500)
Juniper ($250)
Magnolia ($250)
Wire & Twine ($250)
Keaton’s grandparents ($250)
Fey Insurance ($250)
Knolls (linens)
AUCTION ITEMS
Slumber Party at McGuffey Foundation School
Donated by: Liz Woedl and Janet Kretschmer
Signed Copy of the McGuffey Book “Our Vision of the Future”
Donated by: The Students of the McGuffey Foundation School
Value: $42
Two Miami Redhawks Hockey Tickets for February 5, 2011, 5:05pm
Donated by: Jeff Siferd
Value: $40 (But to a Miami hockey fan—much, much more!)
Dinner and Golf at Oxford Country Club
Donated by: Oxford Country Club
Value: $90
Four Cincinnati Reds Tickets
Donated by: The Cincinnati Reds
Value: $96
Two Newport Aquarium Tickets
Donated by: The Newport Aquarium
Value: $40
Two Tickets to Cirque Shanghai Bai Xi, February 15, 7:30pm
Donated by: Miami University Performing Arts Series
Value: $48
Two Tickets to The Alice-in-Wonderland Follies, March 20, 3:00pm
Donated by: Miami University Performing Arts Series
Value: $44
Two Day Passes to CoCo Key Water Resort
Donated by: CoCo Key Water Resort
Value: $30
Photo Session
Donated by: Donna Danoff
Value: $75
Butterfly Garden
Donated by: Susie Lute
Value: $300
Make-Your-Own T-Shirt Party
Donated by: Wire&Twine
Value: $320
Three Hours of Gardening
Donated by: Gardens by Kathy
Value: $100
Piano Tuning
Donated by: Jon Ralinovsky
Value: $
Math Tutoring
Donated by: Nancy Hawthorne
Value: $70
Get-to-Know-Your-Camera and/or Photoshop Lessons
Donated by: Wendy Duvall
Value: $150
Dinner for Four
Donated by: Jon Ralinovsky
Value: $
One Hour Massage
Donated by: Annie Morris
Value: $100
Gift Certificate for Vitamins
Donated by: Indian Creek Integrative Medicine
Value: $100
Pearl Earring and Necklace Set
Donated by: Lisa Ellram
Value: $70
Silpada Necklace
Donated by: Lisa Ellram
Value: $100
Two Novels and a Novella, Signed by the Author
Donated by: Leanna Hieber
Value: $35
Three Fancy Dresses for 18″ Dolls
Donated by: Lori Bridgers
Value: $60
Honeywell Thermostat
Donated by: Jeff Siferd
Value: $110
Set of Two Heart-shaped Wooden Bowls
Donated by: Lisa Ellram
Value: $75
Dog Training Classes
Donated by: Training Tracks
Value:
Oxford Parks & Recreation Gift Certificate
Donated by: OPRD
Value: $25
TriviaThon Game
Donated by: Christian’s Kinder Laden
Value: $30
Knitting Basket and Lessons
Donated by: Lambikins and Nancy Hawthorne
Value:
Pennant
Donated by: Nancy Hawthorne
Value:
THE GREAT BIG TO-DO LIST
Red still needs to be completed. Black is done.
WEBSITE
Website will feature all information, offer the ability to purchase tickets online, and preview all auction items.
Status: done
Wendy Duvall
INVITATION AND WEBSITE CONTENT
Craft all the content and writing necessary for the website. This includes describing the event, themes for tables, auction items, prizes, bringing your own meal, etc.
Status: done
Nancy Hawthorne
POSTCARDS OR EMAIL TO PAST PARTICIPANTS
Send a save-the-date postcard to those who attended last year.
Status: opted through email instead
Elaine Miller
SAVE-THE-DATE ON MCGUFFEY WEBSITE
Place the save-the-date information on the McGuffey website.
Status: done
Wendy Duvall
OXFORD PRESS / VISITOR’S BUREAU
Get listed on the Community Events calendar. Contact Kristi Schlichter (?) at the Oxford Press.
Status: done
Nancy Hawthorne
MARKETING CAMPAIGN
Develop marketing materials to announce event and solicit attendees. We have room for 140 participants.
Status: done
Wendy Duvall / Jim Coyle
EVENT SPONSORS
Craft a letter to (or phone) parents, friends of McGuffey, or those who provide us service (insurance company, lawn care, SWOCA, etc.) to ask for monetary sponsorship of the event. Sabrina should have a copy of last year’s letter.
Status: in progress
NEED VOLUNTEER
EVENT PROGRAM
A program for all attendees listing all items for auctions and thanking all donors/sponsors/etc.
Status: done
Wendy Duvall
TRIVIA QUESTIONS
Must have new questions. Will investigate an existing set on the web, as we don’t want to reinvent the wheel.
Status: done
Susie Lute
TRIVIA QUESTIONS, POWER POINT PRESENTATION
Compile all trivia questions into a Power Point presentation for the event.
Status: done
Elaine Miller
RECRUIT EMCEE
Need someone to emcee event and orchestrate trivia.
Status: secured, Keith Martin
Wendy Duvall
SLIDE SHOW
Create a short slide show to show at some point during the evening about McGuffey.
Status: done
Wendy Duvall
PROJECTOR AND SCREEN
Locate both projector and screen for power point presentation.
Status: done
Tom Duvall
SOUND SYSTEM
Sound system for the announcer and audio for slide show and power point.
Status: done
Tom Duvall
JUDGES
Contact a sorority to get judges for the evening, from 3–6 people. Last year we had members of Kappa Kappa Gamma.
Status: done
Nancy Hawthorne / Bobby Kramig
AWARDS/TROPHIES
Create categories for prizes (best theme, most enthusiastic, etc.) and obtain prizes. We though of inexpensive (but funny) trophies/medals/ribbons this year. These can be easily ordered at websites like this: http://www.crownawards.com
Status: ordered
1. Most Unique Theme
2. Best Decorated Table
3. Best Costumes
4. Best Food/Theme/Decoration Coordination
5. Best Team Name
Heidi Schran
RAFFLE
Each attendee gets a certain number of raffle tickets, where we give away smaller items (things too small to auction). Need someone to organize these small items for the raffle and obtain raffle tickets.
Status: done
NEED VOLUNTEER
COORDINATE AUCTION ITEMS
Obtain list of who has donated auction items in the past and what new people we could ask to donate this year. Maintain a complete list of all auction items, coordinate volunteers to ask for items, and make sure the complete list is passed on to the Thank You coordinator. Start this ASAP! (But hold off on Oxford businesses until after the new year.)
Status: done
Wendy Duvall, Susie Lute, Nancy Averett, Dina Cristo
LIQUOR PERMIT
Cost is $150, must get several signatures. Takes quite some time, and will need constant follow-up—so start early!
Status: done
Nancy Averett
WINE & BEER DONATION
Find someone to sponsor or co-sponsor a liquor donation.
Status: done
Michael & Michelle Patterson
LIQUOR TABLE
Make sure the liquor table has everything it needs—cups, napkins, corkscrew, bottle opener, etc.
Status: not yet started
John Ralinovsky
INSURANCE RIDER
We need to make sure we have the insurance rider in place to cover liability, specifically for the liquor license.
Status: done
Mike Desmier
TABLES
The Community Arts center has some round tables, but not enough. Last year we rented the remainder from Gillman’s. Will need round table that accommodate 8 people. Check with the Community Arts Center to see their table size, and then get the same size from Gillman’s. The tables will need to be picked up, so someone with a truck will need to help transport. Will also need tables for auction items, judges, and A/V equipment
Status: reserved, pick up day of event
Elaine Miller
TABLECLOTHS
Last year we borrowed them from the Knolls for free, which Sabrina coordinated. They may be willing to provide this service again, or we can look into other options.
Status: reserved, pick up day before event
Donna Carter
SET-UP CREW
Arrive at the event early to set up tables, sound systems, auction items, and decorate.
Status: recruited
1. Tom Duvall
2. Wendy Duvall
3. Lori Bridgers
4. Marcia McIntosh
5.
CLEAN-UP CREW
Stay after the event to help tear down and clean up.
Status: not yet started
1. Nancy Hawthorne
2. Jon Ralinovsky
3. Mike Desmier
4. Wendy Duvall
5.
DESSERTS
Create enough desserts to feed 150.
Status: Amy has committed to making desserts and donating the cost of ingredients.
Amy Croucher
COFFEE, TEA, ETC.
To accompany the dessert station, we will need coffee, tea (hot water and choice of tea bags), cups, plates, napkins, and silverware. Will need at least three large coffee urns (regular, decaf, hot water).
Status: not yet started
Marcia McIntosh
THANK YOU CARDS
Keep a comprehensive list of all donors (time, money, or auction item) and ensure they are properly thanked.
Status: in progress
Lori Bridgers